Details
Posted: 13-Dec-21
Location: Boston, Massachusetts
Type: Full Time
Categories:
Human Resources
The Benefits Coordinator administers the firm’s employee benefits program and supports the payroll processing functions required of the Benefits department. This role interacts with all levels of personnel within the firm and develops strong working relationships inter-departmentally and with our employee benefit vendors to provide high-touch customer service and accurate, timely program administration. In addition to day-to-day administrative duties, the Benefits Coordinator will collaborate and partner closely with colleagues on various projects and initiatives advancing the use of our HR systems, benefit program efficiencies and program development. Program administration includes health, welfare, and retirement and work/life programs including medical, dental, vision, life, disability, leaves and absence, paid time off, defined contribution, 401k, etc.
Collaboration with team members is an important component of any role at Mintz.
Therefore, the firm encourages working from the office approximately 60% of the time in accordance with the firm’s published guidelines.
Absent an exemption required by law, each Mintz employee is required to be fully vaccinated against COVID-19.
Responsibilities:
Responsible for administering the day-to-day operations of employee and group benefit files and maintaining benefit data within the HR system.
Responsible for verification and maintenance of complete and accurate employee and benefits data.
Establish, organize, update and maintain confidential employee information through full employee life-cycle in firm and vendor systems.
Responsible for creating and delivering new hire benefits orientation and assisting with new hires integration into the firm.
Reconcile, audit and process monthly vendor invoices ensuring timely and accurate processing.
Analyze and update internal benefit processes and documentation with an eye toward continuous evolution and improvement.
Update information in vendor administration sites, manually, via file uploads, and file transfers.
Monitor and audit program files.
Research, trouble-shoot, and resolve issues.
Support and rollout employee’s benefit introductory and educational materials, administrative material, and communication campaigns.
Coordinate and host educational and promotional sessions in a multi-channel environment (face-to-face, virtual, etc.).
This includes coordinating meeting logistics such as room reservations and set-up, technology, material, and food ordering.
Participate in benefit surveys and participate in external benefit market research as needed.
Distribute cyclical compliance material to various audiences.
Order and distribute compliance posters, notices, and material for all locations when needed.
Regular attendance in the office during the scheduled hours for the role.
Provide general support and assume additional responsibilities as requested.
Qualifications:
Bachelor’s degree in Human Resources, Accounting, Business, or related discipline preferred.
3+ years of benefits, payroll, HRIS experience or transferrable experience.
Administrative and data entry experience working with detailed and confidential data, HR and vendor systems. (Ceridian Dayforce experience a plus).
Possess excellent written and verbal communication skills.
Strong organizational, administrative and math skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with full discretion.
Must be self-motivated to produce quality work and open to continuous learning and improvement.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.
Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime as required.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
